Santa Fe Trail USD 434 is accepting applications for accounting clerk in the district office. This position is a full-time twelve month position.

 

Interested applicants must complete an online application through the district website www.usd434.org or at http://www.usd434.org/vnews/display.v/SEC/District|Employment. 

 

Benefits available include district health insurance; paid leave; KPERS.

 

Background check and pre-employment drug test required.

 

More information is available in the job description.

Position is open until filled.

 

Accounting Clerk

Job Summary

The Accounting Clerk provides essential administrative and clerical support to ensure the efficient operation of the school district. This position involves close collaboration with the district business office and administration to maintain organizational effectiveness of financial operations.

Reports To: Superintendent

Employment Status: Full-Time

Duty Year: Calendar Year

Compensation: Classified Salary Schedule (Commensurate with qualifications and experience)

Qualifications

• High school diploma or equivalent.
• Demonstrated experience in accounting, bookkeeping, or a related field.
• Prior experience in an office support or administrative role.
• Strong organizational and record-keeping skills.
• Proficiency in computer software, including Microsoft Office Suite, Google Docs, and accounting platforms.
• Ability to work both independently and as part of a team.
• Excellent interpersonal skills with the ability to communicate effectively with staff, management, and community members.
• A commitment to continuous professional development.

Essential Functions

• Provide comprehensive administrative and clerical support to ensure the efficient operation of the school district.
• Maintain accurate and organized filing and record-keeping systems.
• Effectively communicate and collaborate with district staff, administration, and the community.
• Handle multiple tasks and adapt to changing priorities in a fast-paced environment.
• Safeguard confidential information and maintain the highest level of discretion.
• Adhere to all district policies, guidelines, and safety protocols.
• Support the overall mission and philosophy of U.S.D. No. 434.

Key Responsibilities

• Maintaining close partnership with the Business Manager on accounting processes and procedures.
• Accounts Payable - Process purchase orders for encumbered funds and ensure timely payment. Receipt all invoices and payments
• Screen and distribute incoming mail and packages.
• Obtain, compile, and organize data for various reports and compliance.
• Coordinate cooperative purchasing by circulating supply lists, compiling orders, and distributing supplies to appropriate locations.
• Process and manage district purchase orders, ensuring timely submission to vendors and delivery to the correct buildings.
• Manage district business credit cards
• Ensure taxing requirements are met for payments and end-of-year reporting
• Stay informed of new information and innovative techniques to improve efficiency.
• Support the BOE Clerk and Business Manager/Treasurer with reporting and daily tasks.
• Substitute BOE Clerk
• Perform other duties as assigned by the Superintendent or Board of Education.

Physical Requirements & Environmental Conditions

• Must be able to sit or stand for extended periods.
• Ability to lift, carry, pull, or push objects or materials weighing up to 25 pounds without assistance.
• Occasional stooping, bending, and reaching may be required.
• Work may be performed in a potentially noisy and crowded office environment.
• Ability to manage stress and perform effectively under pressure.